Contractor invoice template
This template is for trades and building work: electricians, plumbers, joiners, decorators and general contractors billing a job or a stage of one. A contractor's invoice has to separate labour from materials, name the site, and account for any deposit taken upfront. The layout has room for all three, and it works in a phone browser, so the invoice can go out the day the job is signed off.
What to include
- Your trading name, phone number and business address
- The customer's name and billing address, and the site address if the work was elsewhere
- Labour, as hours at your rate or a fixed price per task
- Materials on their own lines with quantities, so they can be checked against what was fitted
- Call-out charges, equipment hire and waste disposal, each on a separate line
- Any deposit already paid, entered under “Amount paid”, and the balance due
- Payment terms and your bank details
Preview of the contractor template
What makes a good contractor invoice
Split labour and materials
Customers want to see what the parts cost, and your records need the split. Under the UK Construction Industry Scheme it also affects what you receive: HMRC says contractors don't take CIS deductions from materials you paid for directly, VAT, or plant hired for the job, and may ask for your receipts.
Show deposits and retentions
If you took a deposit for materials, enter it under “Amount paid” so the PDF shows the balance due. If the contract holds back a retention until a defects period ends, note the percentage and release date.
Quote first, then invoice the same lines
If you priced the job with an estimate, a free account turns it into an invoice in one click. Add variations as extra lines rather than editing the ones the customer agreed.
Invoice promptly
Invoicing the day you finish starts the payment clock sooner. In a free account, save call-outs and standard jobs as reusable items.
Read before you send it
Invoice payment terms explained →
The short glossary of payment terms, and how to pick ones that actually get you paid.
How to write an invoice (step by step) →
Everything a client needs to pay you, in the right order — with nothing missing.
Make it real in a minute.
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