Graphic design invoice template

Use this template for logo, identity, packaging, print and digital design work. A design invoice is easiest to approve when it mirrors the proposal: each deliverable on its own line, the revision rounds that were included, extra rounds charged separately, and the deposit taken at the start. The layout keeps that scope visible.

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The checklist

What to include

  • Your studio or freelance name and contact details
  • The client, the project name and your proposal or quote reference
  • Each deliverable as its own line: logo, brand guidelines, templates, final files
  • The revision rounds included in the fee, and any extra rounds as separate lines
  • Stock images, fonts or print costs bought for the client, listed apart from your fee
  • The deposit paid at the start and the balance due
  • Payment terms and bank details
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Preview of the graphic design template

Practical tips

What makes a good graphic design invoice

Itemise deliverables

One line per deliverable shows what the fee buys and gives you something to price later scope changes against.

Bill revisions transparently

State how many rounds the fee includes, then list each extra round on its own line, as in the preview. It matches what the client agreed and protects your time.

Agree a kill fee before you start

If a project is cancelled midway, a kill fee in the contract sets what you're paid for the work so far. Invoice it as one line that names the clause and the stage reached.

Say when the rights transfer

If ownership of the final artwork passes to the client on payment in full, write that in the notes so it's on record next to the amount.

Match your brand

A free account puts your logo and accent colour on the invoice, so it looks like the rest of your work.

Guides

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