VAT invoice template
Use this template if you're VAT-registered in the EU or the UK and invoice other businesses. A VAT invoice needs details an ordinary invoice can skip, such as your VAT number, the VAT shown separately and, in some cases, a reverse-charge reference. The template has a place for each, and for 52 countries Invoice Forever fills in the rate and tax label when you pick yours.
What to include
- The date of issue and a sequential number that uniquely identifies the invoice
- Your full name, address and VAT identification number
- The customer's full name and address
- The customer's VAT number when they account for the VAT, or receive an intra-Community supply of goods
- The quantity and nature of the goods, or the extent and nature of the services
- The date of supply, where it differs from the issue date
- The taxable amount per rate, the unit price excluding VAT, and any discount
- The VAT rate and the VAT amount payable
Preview of the vat invoice template
What makes a good VAT invoice
Show VAT separately
The list above follows article 226 of the EU VAT Directive, and the template keeps the net amount, VAT and total on separate lines by default.
Reverse charge on cross-border sales
When your business customer accounts for the VAT, charge 0%, add their VAT number, and reference the reverse charge, as article 226(11) requires. For EU countries and the UK, the VAT note field offers that wording in one click.
Invoicing in another currency
Article 230 allows any currency if the VAT payable is expressed in the national currency of the Member State of supply. EU businesses can enter an exchange rate to print the VAT in both. On a UK VAT invoice, HMRC requires the total VAT in sterling.
Where Invoice Forever can't be used
It isn't offered to businesses established in Spain, France, Greece, Croatia, Hungary, Italy, Poland, Portugal or Romania, where the invoicing software is regulated or invoices must go through a state or licensed platform.
Read before you send it
The VAT reverse charge, explained simply →
When your customer accounts for the VAT, not you — and what your invoice must say.
How to write an invoice (step by step) →
Everything a client needs to pay you, in the right order — with nothing missing.
Other templates
Make it real in a minute.
Free forever. No card, no catch.