Small business invoice template
Use this template if you run a small company or shop selling products, services or both. Compared with a freelancer's invoice it usually carries more: a registered company name and number, a VAT or sales-tax line, product quantities, and customers who file your invoice in their own books. The layout fits all of that on one page, with room for your logo.
What to include
- Your business name as registered, with your address and logo
- Your VAT or tax number, and your company registration number (printed as “Company No.”)
- The customer's name and address, plus their VAT number when they account for the VAT
- A unique invoice number and the issue date
- Products and services on separate lines, with quantity and unit price
- Subtotal, any discount, tax and total
- Payment terms and bank details
Preview of the small business template
What makes a good small business invoice
Use your registered name
If you trade under a brand, the legal name should appear as well. For UK limited companies, gov.uk says invoices must show the full company name as it appears on the certificate of incorporation.
Show your tax number
If you're VAT-registered, both the EU VAT Directive (art. 226) and HMRC's VAT guide list your VAT number among the details a VAT invoice must carry.
Use a credit note for refunds
Don't edit an invoice you've already sent. Issue a credit note instead: Invoice Forever prints the original invoice number on it.
Put your logo on it
Upload a logo once in a free account and it appears on every invoice, along with your choice of template and colour.
Keep every invoice
The IRS says to keep records as long as they're needed to prove the income or deductions on a tax return. A free account stores every invoice and exports the year's invoices and expenses as CSV.
Read before you send it
What does Net 30 mean on an invoice? →
What Net 30 means, when the 30 days start, and how it compares with Net 15 and Net 60.
Invoice vs receipt: what's the difference? →
An invoice asks for payment and a receipt confirms it. When to send each, and what goes on them.
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